The Dotted Line: How force majeure contract clauses can plan for the unexpected
Published July 11, 2017
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Anyone in the construction business can attest to the fact that it's an industry that defines the phrase "stuff happens." And most of the time, there is someone to blame.
Inconsistencies between versions of the plans and specifications; late ordering of long-lead-time specialty items; failure on the part of a subcontractor to adequately allocate resources; mathematical mistakes in the original estimate — all of these can lead to delays in the schedule and higher costs. These are also the result of human error, so each step in the decision-making process that led to the mistake can be evaluated and corrected for the future.
But then there are those events no one could have anticipated, and these happenings fall under the category of force majeure — bringing a whole new set of contract-related questions that all parties must address.
By definition, a force majeure event is one that could not have been reasonably foreseen and keeps a contractor from fulfilling their obligations under the original terms of the contract.
The American Institute of Architects refers to these unanticipated occurrences in its A201-2017 General Conditions for the Contract of Construction, which is incorporated by reference into many AIA contract agreement forms. ConsensusDocs also mentions these events in some of its contract documents, including the ConsensusDocs 200 Agreement and General Conditions Between Owner and Constructor.
"Force majeure clauses are intended … to spread the risk of the types of things you can't control," said John Patrick Curran, partner at Sive, Paget & Riesel in New York. "If work is suspended for a delay, the contractor is excused in the sense that they don’t have to maintain the schedule. The owner is excused [from] paying for work for a period of time."
The AIA 201 lists fire, weather, unusual delivery delays and labor disagreements as examples of events that would be out of the contractor's control, while ConsensusDocs 200 throws in terrorism, epidemics, "adverse governmental actions" and unavoidable accidents. Both allow, as Curran said, for an extension of time to the contract if requested in a timely fashion by the contractor.
But what about financial compensation for costs like overhead or remobilization associated with those delays? "It all depends on what the contract says," Curran said.
Many owners write "no damage for delays" clauses into their contracts, he said, which means there is no allowance for any cost reimbursement in the event of, for example, heavier-than-average rainfall that makes it impossible to carry out site work — only an increase in the allotted schedule time.
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So, the governmental action exception in the ConsensusDocs might have meant no delay payments, for example, for the subcontractor of one of the many roadwork firms forced to stop work during the New Jersey highway construction shutdown last year or the more recent Illinois stop-work order — both a result of the inability of lawmakers to agree on a budget. As for those who executed a contract directly with the New Jersey Department of Transportation, section 108.11.01.B.2 in one of the agency's sample contracts specifically lists a state shutdown as an excusable, yet non-compensable delay.
Translation: The contractor is getting extra time to finish the contract, but they're not getting any money for it. This would have been a particularly bitter pill for New Jersey highway and bridge workers to swallow, as much of their narrow spring and summer work window was whittled away by more than three months of inactivity before lawmakers worked out a deal that allowed construction to resume.
Attorney Andrew Richards, co-managing partner at Kaufman, Dolowich & Voluck said this is not unusual, as both private and public contracts list contemplated, or reasonably foreseeable events, that will not win the contractor any compensation. However, if the event slips into the realm of uncontemplated, something no one could have expected, then there's a chance for negotiation of extra fees.
For example, a hurricane during the summer in Florida, Richards said, would be a contemplated event — fairly predictable and most likely subject to an extension of time as a force majeure occurrence. But what about three hurricanes passing through the project's vicinity in the span of two months? "That wouldn't necessarily be contemplated," he said.
What about the $68 million the California High Speed Rail Authority agreed to pay general contractor Tutor Perini last year for delay-related expenses on the $64 billion bullet train project? Tutor Perini asserted that postponements in land purchases were to blame. If this is true, Curran said, then the CHSRA would have breached its fundamental obligation to provide access to the work. In that case, he said, that obligation would have superseded any "no damage for delay" or force majeure clause.
One of the bigger concerns, Richards noted, is that the same delay and damage clauses are not identical from owner to contractor to subcontractor. If a general contractor agrees to certain delay and damage exceptions, the general contractor should make sure that those same rules are included in its subcontracts. "Otherwise," Richards said, "the general contractor could get hit with damages he can't recover from the owner."
More confusion ensues when events, compensable or otherwise, are not listed in the contract. In that case, Richards said, the parties to the contract would have to turn to experts to define what is a reasonable and/or reimbursable delay under any "no damages for delay" clause.
Of course, what constitutes force majeure is not a cut and dried answer as the determination is sometimes dictated by regional considerations, according to Michelle Schaap of ChiesaShahinian & Giantomasi in New Jersey.
For example, she said, if heavy snow falls during winter construction in Minnesota, that should be no surprise to the contractor, who is supposed to have more than just a passing familiarity with the area in which they are building.
Put that snowstorm in Florida, however, and you have a very unanticipated mini-natural disaster on your hands, which could possibly rise to the status of a compensable event, depending, again, on what the contract says.
"The best contract," Schaap said, "is the contract that is negotiated, signed, then put in a drawer and never taken out again because you're got two reasonable parties. But even if you're dealing with a force majeure event, people aren't working. People are losing money."
The Dotted Line series is brought to you by AIA Contract Documents®, a recognized leader in design and construction contracts. To learn more about their 200+ contracts, and to access free resources, visit their website here. AIA Contract Documents has no influence over Construction Dive's coverage within the articles, and content does not reflect the views or opinions of The American Institute of Architects, AIA Contract Documents or its employees.