PROJECT LAUNCH MEETING; WHAT DOES IT ENTAIL?

INTRODUCTION

•Once senior management approves the project business case and decides to fund a major project or a highly important small project, a project launch meeting would be called to announce senior management's intention or decision to embark on the project. 

PROJECT LAUNCH MEETING-PURPOSE 

•The project launch meeting sets the project scope, elicits cooperation/support of others in the organization,

•It demonstrates management commitment to the project and the project launch meeting initiates the project planning process.

PROJECT LAUNCH MEETING ATTENDEES 

Chairperson;

 Project Manager and the Project Champion

Invitees;

 Senior Functional Managers( Procurement,O&M,HR,ICT etc), Project Champion(Political Clout), Highly specialised experts 

PROJECT LAUNCH MEETING AGENDA

•Introduction of the project to the group and its contributions/ benefits to the parent organization.

•The project’s tentative priority may be announced, as should the tentative budget estimate used in the project selection process.

•If the due dates for deliverables have been contracted, this should also be made clear.

•Discussions of the project scope so as to develop a general understanding of what functional department inputs the project will need and to obtain their commitments.

•Actual planning at the project launch meeting should not go beyond the most aggregated/high level plan unless the deliverables are well understood or the delivery date is cast in concrete and the organization has considerable experience with similar projects.

•Of course, if this is the case, a major launch meeting may not be required.

•It is sufficient  to get a firm commitment from functional managers to study the project business case or proposals and return for another meeting with a technically (and politically) feasible plan for their dept’s input to the project.

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